Procurement Support

Objectives

The purpose of this activity is to support the client’s staff in the procurement of a system suitable to meet its needs. Note that we do not recommend solutions to clients. We prefer to educate and empower clients to make the decision themselves. This ensures skills transfer, buy-in and pride of ownership.

Method

The following phases would be used:

1. A list of potentially suitable vendors is researched and submitted, where Open Tendering is not being used.
2. A meeting is facilitated where the client's staff agree in advance of procurement the selection criteria that will be used to judge the potential solutions. These are weighted to allow for their relative importance.
3. A meeting is facilitated where the client agrees the acceptance criteria that will be used to evaluate and accept the final system upon delivery. This meeting would be held at the same time as 2 above.
4. Visits to vendor premises and reference sites may be attended to support the client's staff as agreed in advance.
5. Support is given in evaluating vendor bids against the pre-agreed selection criteria.

Deliverables

The outcome of this phase is the Invitation to Tender (ITT) plus two reports detailing the evaluation criteria and acceptance specification. In addition, there is support provided during visits to vendor and reference sites as agreed in advance.

A meeting is facilitated to evaluate the bids according to the criteria and decide on the best system.

Clients who have benefited from this Service:

• 3i plc
• BCWA
• BP
• British Gas
• Circle 33 Housing Association
• Delta Biotechnology
• Government of Hungary
• Kellogg
• Kettering Borough Council
• Medical Protection Society
• M-R Group
• PDSA
• States of Guernsey Income Tax Authority (2 projects)
• States of Jersey Government
• Surrey Police
• West Lindsey District Council
• West of Scotland Water
• Wigan Council
• Wolfson College, Oxford
• Yorkshire Regional Health Authority